Our team members are the cornerstone of our success and the success of our clients. We are always on the lookout for highly talented individuals looking to perform top quality Accounting, Tax and other Business Advisory services with PRIDE:

That is the Bateman MacKay Experience!

Current Openings

Administrative Specialist – Reception

Position Summary

Bateman Mackay LLP is currently recruiting for full-time Administrative Specialist for Reception at our Mississauga office location.

Bateman MacKay LLP offers a rewarding work experience that supports the personal and professional development of our team members through mentoring, training and professional education support. We promote a positive and cohesive work environment that is focused on the health and wellbeing of our team members through various social events and celebrations throughout the year, an attractive benefits package, a healthy eating program, an open door policy and more.

After over 30 years, Bateman MacKay LLP is dedicated to assisting entrepreneurial clients from start up, to growing into mature businesses, to preserving wealth and developing a personalized succession plan. We are a full service mid-market Chartered Public Accounting firm, providing clients with pro-active “Business Advice for tomorrow.”

Duties include but are not limited to:

  • Reception duties:
    • Greeting Clients and Visitors
    • Switchboard Operation (if clients press 0)
    • Receive and distribute incoming mail/courier items
    • Managing letters and packages travelling between both offices
    • Posting Courier disbursements to database
    • Maintaining Boardroom/Meeting Room Calendars for client meetings
    • Ensure copy area/storage room/reception area are tidy and organized
  • General Admin duties:
    • Faxing misc. items (and related tracking in logs)
    • Managing outgoing mail/couriers + trips to post office (and related tracking in logs)
    • Filling Postage machine/ordering courier supplies, as required
    • Webinar/AJAG/Video Tax News – setup and take down projector + laptop
    • Team Meeting – Request agenda items, Prepare/distribute Agenda + Prepare/distribute Minutes
    • Preparing and Sending out Corporate yearend checklist letters each month
    • Send Monthly Aged “Work in Progress” to Partners
    • Manage In/Out Board
    • Kitchen responsibilities
  • Special Projects:
    • Review and organize client files based on Firm’s Filing Saving Policy
    • Review and purge client organizational charts
    • Database management and archiving
    • Data entry
    • Save U.S. Tax Returns to client files
    • Assist with Citrix conversion
    • Assist Marketing and Business Development Coordinator as required
  • Other duties as assigned

Skills & Qualifications

  • College diploma in a related field of study is preferred
  • Minimum of two years’ experience in an administrative role preferred
  • Excellent written and verbal communication skills
  • Dedication and strong work ethic
  • Strong team player
  • Strong time-management abilities and self-motivation
  • Ability to effectively manage multiple projects and ensure timely communication to partners/seniors on the completion timelines and/or obstacles to completion of projects
  • Excellent computer skills. Strong Microsoft Office skills required

Other Considerations

  • Criminal Reference Check is a requirement of this position
  • Driver’s license and vehicle required
  • Must be legally qualified to work in Canada

Interested applicants may reply to: recruitment@e2rsolutions.com

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